AirIQ Fleet Software

Various actions can be performed on your assets, depending on your company profile and user access rights.

You’ll find them under the “Actions” dropdown menu, as shown here:

To perform a search or narrow your criteria, select “Search.”

You’ll then see a small popup box where you can search by category and enter any filters that correspond to the category you selected. You can search by VIN, Make, Model, License Plate and more.

To remove any search criteria from your Filter(s), select the “x” next to the name.

Once you select search, the assets you searched for are now visible on the map and your grid, with the most recently retrieved information shown.

To perform an action on an asset, select the asset’s icon on the map or select the asset’s row in your grid, and select “Actions.”

To select multiple assets, use the grid’s checkboxes before selecting the action you wish to perform.

After selecting an action, an action submission window will pop up with your asset and other options (if you picked more than one asset, you will see multiple under “Selected Assets”).

After the action is submitted, a loading bar will appear. Once the device has completed the action you sent it, the loading bar will show “Successful” and the asset’s updated position and details will be displayed on the map and in the grid.

Select “Search” from the menu bar and search/select the assets of your choice.
You can also select “Get All” to select all of your available assets.

In the top left of the map on AirIQ Fleet, select the small grey circle icon and draw a circle.

Your cursor will turn into a + and you’ll be able to draw a circle on the map by clicking anywhere, holding and dragging.

To resize the radius you’ve drawn, click it once and you’ll see 4 smaller circles show up around the edge – you can use those to drag and resize the circle. To delete the radius so you can draw another, double click on it.

Note: This search method will only search your preselected assets.

Proceed as you would with searching historical data, ensuring you click the “Search within drawn circle” box noted below, then select “Submit.”

(Refer to the “Accessing Historical Data” section for more information regarding performing a history query.)

On AirIQ Fleet, select “Modules,” then “Maintenance.”

The Maintenance Module is located under the Modules drop down menu on the AirIQ Fleet toolbar, as indicated in the image below:

Upon selection of “Maintenance,” you’ll see a screen with all of your company’s assets, each with “Schedules” and “Service” buttons respectively:

You can use the “Filter Assets” and “Filter Fleets” fields above the table to search for an asset or fleet you’re looking for.

Select the respective "Schedules" button for the asset you wish to modify.

You will then see the following screen, showing any scheduled maintenance you already have, or in this case, nothing, as we have not added any schedules yet. You will also see the last reported engine hours and odometer.

Select “+ New Schedule” in the top right corner.

You will then see the following screen:

Enter a Schedule Name and fill in the details for whichever type of schedule you need. Example below

For example, if your schedule is odometer based, enter only the “Odometer Schedule” fields.

EXAMPLE: The values for “Odometer Schedule” shown in the image above will produce the followingresults for an oil change schedule:

1. The service interval is 5,000, so we will anticipate changing oil every 5,000 kms
2. The next service interval is 10,000, so we will be changing oil at 10,000 kms.
3. Show Radius Boundaries (set up under “Actions”)

Once completed, select “Save.”

This will add a new maintenance schedule to your asset, which you will now see by following step 2.

On AirIQ Fleet, select “Modules,” then “Maintenance.”

The Maintenance Module is located under the Modules drop down menu on the AirIQ Fleet toolbar, as indicated in the image below:

Upon selection of “Maintenance,” you’ll see a screen with all of your company’s assets, each with “Schedules” and “Service” buttons respectively:

You can use the “Filter Assets” and “Filter Fleets” fields above the table to search for an asset or fleet you’re looking for.

Select the respective "Service" button for the asset you wish to modify.

You will then see the following screen, showing any scheduled maintenance you already have, or in this case, nothing, as we have not added any schedules yet. You will also see the last reported engine hours and odometer.

Select “+ New Service Record” in the top right corner and fill in the service details as prompted.

You will then see the following screen:

If you want to keep the service record open for completion later, select “Save.” Otherwise, to close the service record now, select “Close this service record after it has been saved,” then select Save.

This will add a new service record to your asset

To close an open service record, open the service record by clicking

The following screen will show up, showing the details of the service record you are closing along with its maintenance schedules if there are any:

Select:

Note: If you have maintenance schedules attached to this service record and you want them to update automatically, check the “Update Schedule” box before closing the service record.

Otherwise, you will need to manually update the maintenance schedule. You will also not receive maintenance reminder notifications by email.

On AirIQ Fleet, select “Setup,” then “Geofences.”

The Geofence editor will open up in a new tab.

In the search box in the top left, enter an address or place of interest.

Your entered location will then be displayed on the map.

To create your geofence, select one of the icons at the top of the map, as highlighted below:

Draw a circular geofence (click and drag)

Draw a custom shaped geofence (click each corner of a shape)

Draw a square shaped geofence (click and drag)

Once you have drawn your geofence, you will get a pop up to enter your geofence details. Give your new geofence a name and confirm the address details:

Once completed, select “Save.”

To edit, delete, or set notifications for a geofence, right click in the geofence.

You will see a small box pop up with your geofence details, along with the following buttons:

The Grid and Card options menu allows you to change various viewing preferences for your asset list. The menu can be found by clicking the settings cog on the left-hand side of the grid, as shown below:

The Geofence editor will open up in a new tab.

Grid or Card View (desktop)

This option allows you to change the asset viewing window to display as a grid (like a spreadsheet) or asset-by-asset (cards).Grid view is intended for desktop use, and Card view is intended for mobile/tablet use. The default is “Auto (best fit),” but this can be overwritten if you have preference or are experiencing issues with the current view.

Grid or Card position (desktop)

Here, you can choose where to show the grid/card view you have selected. You can choose to have it along the side of the screen, or bottom of the screen.

Grid Columns Shown (desktop)

This dropdown allows you to select and/or deselect any columns you wish to not appear in the grid.

Grid Menu Style (desktop)

This option allows you to choose the type of menu style when viewing AirIQ Fleet on desktop, between the classic layout of buttons (menu strip), or a menu wheel. Depending on the size of your screen, one option may be better than the other.

Initial View (mobile)

Here, you can choose which view (map or asset list) you see by default after logging into AirIQ Fleet on mobile.

Card Heading and Additional Card Heading (optional)

Allows you to choose which header(s) your cards are identified by when using card view (i.e. cards can be identified by driver as the header, by VIN as the header, etc.). You can also choose an additional heading(optional) to appear alongside the actual heading.

Sort By

Here, you can simply sort the asset list by attribute, for example: ignition or driver. You can also choose to have the sort ascending or descending.

Note: After making any changes, you may need to refresh your browser window.

On AirIQ Fleet, select “Reports” and the reports dropdown will show:

Hovering over the title of a report will give you a brief description highlighting the use of the report.

The amount or selection of reports you see is dependent on your account settings and available access.

For this example, we will select the “History Replay” report.
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Set your report criteria (assets, start/end dates, fleet(s), etc). Once complete, select “View Report.”

Some reports have a “Report Format” field (shown above as “Standard”). Setting this to “Enhanced” and again selecting “View Report” will give you more detailed address information, additional asset information such as make, model, voltage, ignition and more.

As long as there are results that meet your criteria as defined above, you will now see the report. Thereport can be exported to CSV, PDF, MHTML Excel and Word formats for external use, using the buttonhighlighted below:

Note: Report Subscriptions access is a special permission that needs to be assigned by your account’s administrator.

You should see the following screen:

Select:

You should then see the following screen:

From here, simply select the report using the “Report” dropdown, and fill in the report parameters as you normally would (fleet, assets, etc.).

You can also select the "Preview Report in Selected Format" button to view the report as you have specified, to ensure that you receive the results you expect.

Next, you can set a schedule for the report, along with who will receive it. Simply select if they will receive it:

• Daily – choose which day (previous day or previous 2 days, report sent each day)
• Weekly – select Start and End days (i.e. Monday to Friday, report sent at day after selected “End Day”)
• Bi-weekly – select Start and End days for each week (i.e. Monday to Friday, report received after selected “End Day”)
• Monthly – executed at the end of each month (sent 1st of next month)
• Quarterly – executed at the end of each quarter (every three months)

Under E-Mail Settings, type in the recipient’s e-mail in the “To:” field, with an appropriate subject line. Then you can choose the report format (.csv, .pdf, .mhtml, .xlsx, .docx) If you are entering multiple email addresses, separate them using a semicolon (shown below):

You can also enter any comments that will appear in the body of the e-mail along with the attached report.

Once you’re done, click Subscribe, and you will be redirected to the report subscription page, where you should now see the subscription you have just set up. From here, you can promptly edit or delete the subscription.

Note: You are limited to 10 report subscriptions per user.

Note: We recommend you calibrate your odometer or engine hours with the correct value of the asset upon installation to obtain the most benefit from the AirIQ solution. This is not required if the asset has an ECM connected device, as the odometer details will automatically be captured as long as the asset make and model support this feature.
You’ll find them under the “Actions” dropdown menu, as shown here:

Search and select the asset you wish to work with. Use the same steps as outlined under “Accessing AirIQ Fleet” (step 3

In the data grid, select the icon for the action you wish to perform:

Regardless of which you choose, both windows will look very similar. You will see the name of your asset code that you’re currently calibrating, the last odometer/engine hours value that the device reported, and the date that it was reported. Below that, under “Last Calibration,” you’ll see the values for the last time the asset’s odometer or engine hours were calibrated. If they never were, you will see the accumulated odometer/engine hours received from the GPS.

Enter your new odometer/engine hours value in the “New odometer/engine hours reading” field and select “Save.”

Once complete, your device will now record odometer or engine hours using that as the starting value. All recorded mileage or engine hours will be added on top of your value.

TIP: To change your units of measurement (ex. Km to Miles), select your username in the top right of AirIQ Fleet, then “Options” and select your choice from the window.

Select “Search” from the menu bar and search/select the assets of your choice.
You can also select “Get All” to select all of your available assets.

In the top left of the map on AirIQ Fleet, select the small grey circle icon and draw a circle.

Your cursor will turn into a + and you’ll be able to draw a circle on the map by clicking anywhere, holding and dragging.

To resize the radius you’ve drawn, click it once and you’ll see 4 smaller circles show up around the edge – you can use those to drag and resize the circle. To delete the radius so you can draw another, double click on it.

Note: This search method will only search your preselected assets.

Proceed as you would with searching historical data, ensuring you click the “Search within drawn circle” box noted below, then select “Submit.”

(Refer to the “Accessing Historical Data” section for more information regarding performing a history query.)